Construction ERPSite to office cost controlRequest walkthrough

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One operational system

Every site cost starts with a real event.

A tender is won. A project budget is approved. Work happens. Material, labour and machines are used. Construction ERP keeps that chain visible until the final report.

Explore the workflowSee user steps

For normal users

The app follows the way a project actually moves.

Only permitted steps appear. The person recording labour does not need to learn finance, and the storekeeper does not need the owner’s controls.

01

Tender

Know what the opportunity is worth.

Record the opportunity’s commercial value as Contract Value.

  • Reference, bidder profile, important dates and result
  • Tender expenses and controlled documents
  • Won-tender conversion into a project
  • Contract Value carried forward as a commercial reference—not as the cost limit
02

Project

Set the spending plan separately.

Project Cost Budget is the approved cost-side limit.

  • Project identity, client, dates and milestones
  • Simple category budget: material, labour, machinery & fuel, other
  • Base budget, approved budget increases and actual cost
  • Contract Value and Project Cost Budget shown side by side without mixing them
03

Daily Work

Record the site once, for the correct day.

Daily Diary / DPR connects progress with the resources used.

  • Work completed, location, BOQ quantity and remarks
  • Weather, instructions, visitors, permits and handover notes
  • Labour, material and machinery linked to the same workday
  • Submit, review, correction and day-close controls

DPR site-photo upload remains Coming soon; the website does not advertise it as available.

04

Stock

Every purchase should end in accountable stock.

Routine procurement and rare emergency buying have clear paths.

Normal

PR → approval → PO → GRN → purchase invoice → three-way match

Rare emergency

Purchase + stock receipt save together in the selected store

  • Material, UOM, supplier and store masters
  • Receipts, issues, transfers, consumption and stock balance
  • Supplier bill reference, quantity and rate validation
  • Project Cost Budget check before the purchase commits
05

Labour

From today’s attendance to the month total.

Record one person, a named group or a total crew count.

  • Daywise attendance, hours, overtime and effective wage rate
  • Individual, group and output-based work entries
  • Advances, wage periods, retention and approved payments
  • Project/day/month summaries with budget control on new labour cost
06

Machinery

Know what each machine cost on each day.

Time, meter, driver, rent, fuel and repair stay with the machine.

  • Owned or hired machine master and project assignment
  • Day/shift attendance, meter readings and actual work
  • Rent, driver, fuel, downtime, breakdown and repair cost
  • Overlap protection so one machine cannot be allocated twice
07

Report

Turn entries into a decision.

See what happened, what it cost and what remains.

  • Project Cost Budget versus actual cost
  • Contract Value and project profit context
  • Material, labour, machinery, fuel and daily-work summaries
  • GST, payable, receivable and management exports where permitted
  • PDF for reading; Excel for further analysis

Budget approval gate

An overrun cannot quietly become an expense.

The same project-level check covers material purchases, outside fuel, labour, machinery use, company repair cost and project expenses.

1

Calculate

Actual cost plus the proposed entry is compared with the approved spending limit.

2

Warn and block

If it crosses the limit, the cost is not committed and the user receives a clear message.

3

Request

The system creates a pending approval for the extra budget amount required.

4

Approve and retry

Owner/admin approval increases the effective limit; the user then retries the original entry.

For owners and administrators

Deeper controls stay available without crowding the field team.

Owners and administrators keep the full control surface. Normal users see the simple seven-step route or the permission-based subset they need.

Actions & approvals

Budget increases, purchase decisions and other assigned checks in one action centre.

Billing & finance

Estimates, RA/final bills, GST/TDS, receipts, ledgers, vouchers, payables and receivables.

Enterprise controls

Safety, quality, RFIs, documents, actions, measurements and formal review records.

Staff & settings

Roles, project assignments, module permissions, devices, financial year, sync and encrypted backup.

Practical controls

Designed for field reality and office review.

Offline-first record

Core data saves locally before authorized synchronization.

Role + project scope

A person must have both the required permission and the correct project access.

Recovery you can inspect

Failed sync and genuine conflicts have review and retry paths; there is no silent overwrite.

Encrypted safety copy

Password-encrypted backups support disaster recovery when stored and tested correctly.

Fit the system to your team

Walk through one real project before rollout.

Use your tender, budget categories, daily work, stock, labour and machine process to see how the roles should be configured.

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